SUMMARY The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Network Contracting Office (NCO) 5, is issuing this Sources Sought Notice to identify vendors that are interested in and capable of providing the required services. The Louis A. Johnson VA Medical Center, located in Clarksburg, WV, requires a contractor to provide Triennial Electrical System Inspection, Testing, and Maintenance for the facility. Interested vendors should review the Statement of Work (SOW) to determine the specific services required. NCO 5 is seeking responses from firms that are interested in this procurement and possess the resources, capabilities, and qualifications necessary to perform these services. Anticipated NAICS CODE 238210, PSC CODE J061 Please submit your capabilities statement and provide responses to all questions listed below. SOURCES SOUGHT NOTICE: 36C24527Q0039 1. Business name (including Unique Entity ID (SAM.gov) 2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and 3. Person of contact (including telephone number & email address). 4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities. 5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (including applicable NAICS) 6. Brief Summary of categories of services that your company can/cannot provide. 7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable) 8. Confirmation that your organization has the capability and expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response: a. Do you intend to self-perform this effort? b. If you are located outside the immediate area, how will you self-perform? c. Or do you intend to subcontract work under this contract? If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting? Response Instructions: Respond to this Notice 36C24527Q0039 by 11-05-2026 @ 10 AM ET. Send all responses to Billie.Pratt@va.gov Subject line on email: 36C24527Q0039 Sources Sought Notice | Company Name STATEMENT OF WORK Triennial Electrical System Inspection, Testing, and Maintenance Louis A. Johnson VA Medical Center (688) 1 Medical Center Drive Clarksburg, WV 26301 Document Number ENG-SOW-2026-ELEC-TRI-001 Revision Rev 1 Generator load bank, arc flash, and power quality scope removed (separate contracts) Date Issued May 2026 Originating Activity Engineering Service (138), LAJ VAMC Cognizant Official Contracting Office VISN 5 Network Contracting Office Anticipated Vehicle Firm-Fixed-Price (FFP), Single-Award Set-Aside To be determined by Contracting Officer (SDVOSB priority per VAAR 819.7004) Period of Performance 180 calendar days from NTP, with mobilization NLT 30 days from award 1.0 GENERAL INFORMATION 1.1 Purpose The Department of Veterans Affairs (VA) requires a qualified electrical testing contractor to perform the triennial inspection, testing, and preventive maintenance of the normal and Essential Electrical System (EES) distribution and support equipment at the Louis A. Johnson VA Medical Center (LAJ VAMC), Clarksburg, West Virginia. The intent of this work is to verify the integrity, reliability, and code compliance of the in-scope electrical equipment, identify and correct deficiencies, and provide the documentation required to satisfy The Joint Commission (TJC), CMS Conditions of Participation, NFPA, and VA accreditation/inspection requirements for the elements within scope. 1.2 Background LAJ VAMC is a VHA Complexity Level 2 medical center within VISN 5. The campus electrical distribution serves Type 1 Essential Electrical Systems under NFPA 99 (Life Safety, Critical, and Equipment Branches). Buildings within scope include the main hospital, Boiler Plant, building 7, Building 20, the Clinical Addition, and supporting structures. The previous comprehensive triennial electrical inspection was performed in CY 2023; this procurement covers the CY 2026 cycle for the in-scope equipment. Generator triennial preventive maintenance and 3-year load bank testing (NFPA 110-2025 §8.4.2), the arc flash risk assessment / coordination study refresh, and any campus power quality / harmonics survey are being procured under separate contract vehicles and are NOT within the scope of this SOW. 1.3 Objective Achieve and document one hundred percent (100%) compliance with all applicable codes and standards listed in Section 3.0 for the equipment categories within scope, including but not limited to NFPA 70-2023 (NEC), NFPA 70B-2023, NFPA 70E-2024, NFPA 99-2024, NFPA 101-2024, NFPA 111-2022, ANSI/NETA MTS-2023, VHA Directive 1028, and VA PG-18-10. 1.4 Definitions and Acronyms Acronym Definition AHJ Authority Having Jurisdiction ATS Automatic Transfer Switch CHENG / DCE Chief Engineer / Deputy Chief Engineer COR Contracting Officer's Representative EES Essential Electrical System (NFPA 99 Type 1) GFCI Ground-Fault Circuit Interrupter IRT Infrared Thermography LAJ VAMC Louis A. Johnson VA Medical Center, Clarksburg, WV NETA InterNational Electrical Testing Association PM Preventive Maintenance SOW Statement of Work UAN / UAC Utility Advisory Notice / Utility Advisory Committee UPS Uninterruptible Power Supply VLF Very Low Frequency (cable test method) NF 2.0 SCOPE OF WORK The Contractor shall furnish all labor, supervision, NETA-certified personnel, licensed electricians, professional engineering oversight, test equipment, calibrated instrumentation, materials, transportation, lodging, per diem, and incidentals necessary to perform the triennial inspection, testing, cleaning, and minor corrective maintenance of the in-scope electrical distribution and support equipment at LAJ VAMC, in accordance with Sections 3.0 and 4.0 of this SOW. 2.1 General Scope Summary Work shall include, but is not limited to: Visual, mechanical, and electrical testing of medium-voltage (MV) and low-voltage (LV) switchgear, switchboards, panelboards, motor control centers (MCCs), distribution and unit substations, dry-type and liquid-filled transformers, busway, and feeder cables. Functional testing and exercising of all Automatic Transfer Switches (ATSs) on the Life Safety, Critical, and Equipment Branches. Protective relay testing, calibration, and trip-curve verification on all MV and selected LV electronic-trip breakers (settings verified against the existing Government-furnished coordination study; no study revision performed under this SOW). Insulation resistance, contact resistance, and primary injection testing of LV power circuit breakers; secondary injection where applicable. Ground electrode and grounding system resistance testing (3-point fall-of-potential). Energized infrared thermographic survey of all electrical equipment from service entrance through branch panelboards. Patient care space receptacle testing in accordance with NFPA 99-2024 §6.3.3.3 (line voltage, polarity, grounding integrity, retention force). UPS battery system inspection and testing in accordance with NFPA 111-2022 and IEEE 1188 (VRLA) / IEEE 450 (vented). Documentation reconciliation of in-scope equipment maintenance records, deficiency reporting, and final triennial test report package. 2.2 Out of Scope (Procured Under Separate Contracts) The following are EXCLUDED from this contract and are being procured under separate contract vehicles: Generator triennial preventive maintenance and the NFPA 110-2025 §8.4.2 three-year load bank testing of the four (4) facility emergency standby generators. Arc Flash Risk Assessment update and Short-Circuit / Time-Current Coordination Study refresh, including arc flash labeling. (The Contractor under this SOW shall use the Government-furnished current arc flash study and labels for PPE selection only.) Campus Power Quality / harmonics survey, including IEEE 519 evaluation, transient capture, voltage sag/swell logging, and any related instrumentation. Replacement of major equipment (e.g., generators, transformers, switchgear) beyond the minor consumables and corrective work allowed under CLIN 0013. New construction, renovation, or substantial design work. Medium-voltage cable replacement (testing only is in scope). Lightning protection system inspection (separate NFPA 780 contract). Fire alarm system testing (separate NFPA 72 contract). Repairs exceeding $2,500 per item without prior written authorization from the Contracting Officer. 3.0 APPLICABLE DOCUMENTS, CODES, AND STANDARDS All work shall conform to the latest edition adopted by the AHJ as of the date of award. Where standards conflict, the most stringent shall govern. Contractor shall verify edition currency with the COR prior to mobilization. NFPA 110 and NFPA 70E are listed for limited reference (documentation reconciliation, contractor electrical safety) only; no testing under those standards is performed under this SOW. 3.1 National Fire Protection Association (NFPA) Standard Title Edition NFPA 70 National Electrical Code (NEC) 2023 NFPA 70B Standard for Electrical Equipment Maintenance (mandatory) 2023 NFPA 70E Electrical Safety in the Workplace (contractor safety only) 2024 NFPA 99 Health Care Facilities Code 2024 NFPA 101 Life Safety Code 2024 NFPA 110 Emergency & Standby Power (ATS / documentation reference only) 2025 NFPA 111 Stored Electrical Energy Emergency and Standby Power Systems 2022 3.2 Department of Veterans Affairs (VA) VHA Directive 1028 (current) Electrical Power Distribution Systems VA Master Construction Specifications, Division 26 Electrical (current) VA PG-18-10 Electrical Design Manual for VA Hospital Facilities (current) VA PG-18-3 Topic 3, Design and Construction Procedures 3.3 Industry Standards ANSI/NETA MTS-2023 Standard for Maintenance Testing Specifications for Electrical Power Equipment and Systems ANSI/NETA ETT-2022 Standard for Certification of Electrical Testing Technicians IEEE 43 Recommended Practice for Testing Insulation Resistance of Electric Machinery IEEE 80 / 81 Substation Grounding / Earth Resistance Measurement IEEE 400.2 Field Testing of Shielded Power Cable Systems Using VLF ( 0.1 Hz) IEEE 450 Maintenance, Testing, and Replacement of Vented Lead-Acid Batteries IEEE 1188 Maintenance, Testing, and Replacement of VRLA Batteries IEEE C57.12.90 Test Code for Liquid-Immersed Distribution Transformers IEEE C57.106 Guide for Acceptance and Maintenance of Insulating Oil IEEE C2 (NESC) National Electrical Safety Code ASTM D877 / D1816 Dielectric Breakdown of Insulating Liquids 3.4 Regulatory and Accreditation The Joint Commission (TJC) Environment of Care: EC.02.05.03, EC.02.05.05, EC.02.05.07, EC.02.05.09 (in-scope elements only) CMS Conditions of Participation, 42 CFR §482.41 Physical Environment OSHA 29 CFR 1910.137 Electrical Protective Equipment OSHA 29 CFR 1910.269 Electric Power Generation, Transmission, and Distribution OSHA 29 CFR 1910 Subpart S Electrical OSHA 29 CFR 1926 Subpart K Electrical (Construction) 4.0 TECHNICAL REQUIREMENTS Each subsystem below corresponds to a Contract Line Item Number (CLIN) in Section 12.0. All testing shall conform to the visual, mechanical, and electrical test procedures and pass/fail acceptance criteria of ANSI/NETA MTS-2023 unless a more stringent VA or NFPA requirement applies. 4.1 Medium-Voltage (15 kV Class) Switchgear and Distribution Applies to the campus 15 kV-class metal-clad/metal-enclosed switchgear, primary disconnects, MV cable, and step-down transformers feeding the main hospital service. 4.1.1 Visual and Mechanical (NETA MTS §7.1) De-energize, lock-out / tag-out (LOTO), clean (vacuum and approved solvent) all compartments; inspect for arc tracking, contamination, corona, mechanical damage, hardware torque per manufacturer. Verify nameplate, mechanical interlocks, key interlock schemes, racking mechanisms, shutters, and viewing windows. Inspect grounding, bonding, and ground bus continuity. Lubricate per manufacturer; replace consumables (filters, desiccants, indicator lamps). 4.1.2 Electrical Tests (NETA MTS §7.1) Insulation resistance phase-to-phase and phase-to-ground, 1 minute (5,000 VDC for 15 kV class). AC overpotential / VLF withstand on MV cables per IEEE 400.2 (0.1 Hz, 22 kV peak for 15 kV class), if cable age exceeds 10 years. Contact resistance (ductor) on bus connections ( +50% of like-equipment baseline). Vacuum bottle integrity test (DC overpotential) on vacuum interrupters. Power factor / dissipation factor on MV bushings, CTs, and transformers (Doble M4000 or equivalent). 4.2 Low-Voltage Switchgear, Switchboards, and Panelboards 4.2.1 Visual and Mechanical (NETA MTS §7.1, §7.5, §7.6) Open and inspect every switchboard, distribution panel, and lighting panelboard not exceeding 24 months since last internal inspection (priority: service entrance, EES gear, ICU, OR, ED panels). Torque-check all bolted bus connections to manufacturer specification or NETA Table 100.12; document with calibrated torque wrench. Verify breaker-to-bus stab integrity, bracing, and bonding. 4.2.2 Electrical Tests Insulation resistance, phase-to-phase and phase-to-ground, 1,000 VDC minimum for 600 V class. Primary current injection on all main, tie, and feeder LV power circuit breakers 800 A frame; secondary injection on solid-state trip units. Settings shall be verified against Government-furnished current Coordination Study; deviations shall be reported as deficiencies. Contact / pole resistance on every LV power breaker; compare to baseline. GFCI testing on all required circuits (operability + 6 mA trip per UL 943). Verify and tighten neutral and ground bonding; verify single-point bonding at separately derived systems per NEC 250.30. 4.3 Distribution and Unit Substation Transformers Includes campus dry-type transformers and any liquid-filled units within scope. Visual inspection: enclosures, ventilation, bushings, indicators, sound level, infrared baseline. Insulation resistance (1 min / 10 min, polarization index) per IEEE 43. Turns-ratio test (TTR) all taps, all phases. Winding resistance (DC) per IEEE C57.12.90. For liquid-filled: dielectric breakdown (ASTM D877/D1816), Dissolved Gas Analysis (DGA) per IEEE C57.104, water content, acidity, IFT, and color. Verify and torque all bolted connections. 4.4 Automatic Transfer Switches (ATS) Life Safety, Critical, Equipment Branches Inspect contacts, mechanism, controllers, and wiring on every ATS. Verify timing settings: TDNE (time delay normal-to-emergency), TDEN, TDES, TDEC; document against NFPA 110 §6.2.6 and facility settings. Perform load-side and source-side voltage and phase rotation checks. Functional transfer test under no-load and (Government-coordinated) under-load; document transfer times. Bypass-isolation operation (where equipped) exercise both bypass and isolation positions. Replace consumable contacts where pitting > 25% per manufacturer. NOTE: Generator starting and the load-side EPSS performance test under NFPA 110-2025 §8.4.2 are excluded from this SOW (separate contract). ATS-side functional verification shall be coordinated with the generator contractor's testing window where practical. 4.5 Protective Relay Testing Test all MV protective relays (50/51, 50/51N, 87, 27/59, 81, etc.) per ANSI C37.90 and NETA MTS §7.9. Verify settings against the Government-furnished current Coordination Study any deviation reported as a deficiency. (Study revision and arc flash incident energy recalculation are out of scope; see §2.2.) Functional trip test through the breaker (system test) on at least one device per protection zone. Provide before-and-after settings record and certified test reports. 4.6 Grounding System Three-point fall-of-potential test on the main service ground per IEEE 81; target 5 ohms per VA PG-18-10. Two-point bond-resistance testing on equipment grounds and lightning ground ring tie-ins (visual only for LP system). Verify isolated ground (IG) integrity in patient care spaces and IT/data closets. 4.7 Infrared Thermographic Survey Energized scan with calibrated radiometric camera ( 0.05°C NETD, 50 V; permit must be approved by the DCE or CHENG. LOTO procedures shall conform to 29 CFR 1910.147 and the LAJ VAMC LOTO program; group lockout for multi-employer work. 9.2 PPE Arc-rated PPE selected from the Government-furnished current site-specific arc flash labels and study; if any in-scope equipment is missing a current label, work on that equipment shall STOP and the COR notified. Voltage-rated rubber gloves (Class 0/2/4 as appropriate), tested within last 6 months. Insulated tools rated for system voltage. 9.3 Test Equipment All instruments shall be calibrated within the last 12 months by a NIST-traceable lab; calibration stickers and certificates shall be available on request. Use only Cat III / Cat IV-rated meters appropriate to the system voltage. 9.4 Reporting Any near-miss, injury, or property damage shall be reported to the COR within 1 hour. Daily safety briefings (tailgates) documented and provided to the COR weekly. 10.0 ACCEPTANCE, WARRANTY, AND QUALITY ASSURANCE 10.1 Acceptance Criteria All test results meet the pass/fail thresholds of ANSI/NETA MTS-2023 and the manufacturer's published values. All deficiencies discovered are documented, classified (Priority 1 4), and either corrected within scope or reported with Class A engineering recommendations. All required documentation submitted, accepted, and incorporated into the LAJ VAMC Engineering record set and TJC EOC binder. Compliance crosswalk demonstrates 100% coverage of NFPA 70 / 70B / 99 / 111, TJC EC.02.05.x (in-scope elements), CMS §482.41, and VHA Directive 1028 line-items in scope. 10.2 Warranty Workmanship warranty: minimum twelve (12) months from date of Government acceptance of final report. Any retest required to validate corrected deficiencies during the warranty period shall be performed at no additional cost. 10.3 Quality Assurance Surveillance Plan (QASP) The Government will administer the QASP through the COR, with surveillance methods including: 100% inspection of submittals, random sampling of field test data sheets ( 10%), customer complaint resolution, and final acceptance review. Performance metrics: Schedule adherence: 95% of Level-2 schedule milestones met. Submittal quality: 5% return rate for revision. Safety: zero recordable incidents; zero electrical-contact events. Compliance: 100% of in-scope code requirements addressed and documented. 11.0 GOVERNMENT-FURNISHED PROPERTY AND INFORMATION The Government will provide: Existing single-line diagrams, prior triennial reports, current Arc Flash Study and labels, current Coordination Study, and EPSS records (electronic copies). Access to the facility, equipment rooms, and key control during the Period of Performance. Designated laydown / staging area outside the building footprint. Trash/recycling and standard sanitary facilities. PIV/contractor flash credentials following completion of background investigations. The Government will NOT provide: Tools, instruments, calibration services, consumables, PPE, or test equipment. Lodging, meals, transportation, or per diem. 12.0 CONTRACT LINE ITEM NUMBER (CLIN) STRUCTURE The IGCE issued under separate cover (ENG-IGCE-2026-ELEC-TRI-001 Rev 1) reflects the following 14-CLIN structure. Offerors shall price each CLIN as Firm-Fixed-Price (FFP) except where noted. CLIN Description Type / Unit 0001 Project Management, Submittals, and Mobilization FFP / Lot 0002 Medium-Voltage Switchgear & MV Cable Testing FFP / Lot 0003 Low-Voltage Switchgear, Switchboards, Panelboards FFP / Lot 0004 Distribution & Unit Substation Transformers FFP / Lot 0005 Automatic Transfer Switches (all branches) FFP / Lot 0006 Protective Relay Testing & Calibration FFP / Lot 0007 Grounding System Testing FFP / Lot 0008 Infrared Thermographic Survey FFP / Lot 0009 Patient Care Receptacle Testing (NFPA 99 §6.3.3.3) FFP / Lot 0010 UPS / Battery Systems (NFPA 111) FFP / Lot 0011 Documentation Reconciliation & Compliance Crosswalk FFP / Lot 0012 Final Reporting & Project Closeout FFP / Lot 0013 Contingency for Minor Corrective Maintenance (NTE) T&M / NTE 0014 Optional After-Hours / Weekend Premium Pool Option / NTE 13.0 COMPLIANCE CROSSWALK (100% MAP IN-SCOPE ELEMENTS) The following matrix maps each in-scope element to the governing standard. Generator/EPSS, arc flash, and power quality compliance are addressed by separate contracts. Scope Element / CLIN Primary Standard(s) Accreditation Tie-In MV Switchgear (CLIN 0002) NETA MTS §7.1; NFPA 70 Art. 110, 230, 240; NFPA 70B §11 TJC EC.02.05.05; VHA Dir 1028 LV Distribution (CLIN 0003) NETA MTS §7.5, §7.6; NFPA 70 Art. 408, 240; NFPA 70B §11 TJC EC.02.05.05; CMS §482.41 Transformers (CLIN 0004) NETA MTS §7.2; IEEE C57; NFPA 70B §13 TJC EC.02.05.05 ATS (CLIN 0005) NETA MTS §7.22; NFPA 110 §6.2; NFPA 99 §6.7 TJC EC.02.05.07; VHA Dir 1028 Relays (CLIN 0006) NETA MTS §7.9; ANSI C37.90; IEEE C37.2 TJC EC.02.05.05 Grounding (CLIN 0007) NETA MTS §7.13; IEEE 81; NEC Art. 250 VA PG-18-10 IRT (CLIN 0008) NFPA 70B Annex L; NETA MTS §9 TJC EC.02.05.05 Patient Receptacles (CLIN 0009) NFPA 99-2024 §6.3.3.3; NEMA WD-6 TJC EC.02.05.05; CMS §482.41 UPS / Batteries (CLIN 0010) NFPA 111-2022; IEEE 450 / 1188 TJC EC.02.05.07 Documentation (CLIN 0011, 0012) NFPA 70B §8 TJC EC.02.05.01 13.1 Compliance Coverage Boundary Statement This SOW achieves 100% compliance for all in-scope equipment listed above. The complete LAJ VAMC electrical compliance posture for the CY 2026 cycle is achieved through the combined deliverables of THIS contract plus the following separate contracts: (a) Generator triennial PM and 3-year load bank (NFPA 110-2025 §8.4.2) covering EPSS testing; (b) Arc flash risk assessment update and short-circuit/coordination study refresh (NFPA 70E §130.5; IEEE 1584); and (c) Campus power quality / harmonics survey (IEEE 519). The Engineering Service is responsible for the integrated compliance crosswalk across all three procurements.
