Request for Information (RFI) 36C25526R0151, Title of Project: Triennial Electrical l MA, Project #657A5-26-111.
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is for information and planning purposes only and shall not be construed as a solicitation announcement nor a request for proposals or quotes and does not obligate the Department of Veterans Affairs (VA) to award a contract. Responses will not be considered as proposals, nor will any award be made to any parties responding to the sources sought announcement.
The purpose of this Sources Sought Announcement is to conduct market research to locate interested, experienced and potential qualified constructions firms capable of completing this project. Firm must identify their socio-economic status for NAICS Code 238210, Electrical Contractors and Other Wiring Installation Contractors. The appropriate North American Industry Classification System (NAICS) code for this acquisition is 238210 with the applicable business size of $19.0 million.
The project cost range is between $500,000.00 to $1,000,000.00
GENERAL SCOPE OF WORK:
Executive Summary
The Marion VA Medical Center requires tri-annual electrical testing of numerous electrical items. These include, but are not limited to, approximately 325 electrical panels, 10 medium voltage oil-type transformers, 5 medium voltage dry-type transformers and 120 low voltage dry-type transformers, 220 fused/non-fused switches, 6 Generators and 25 Automatic Transfer Switches. The contractor is responsible for verifying total quantities and completeness. A full list is given in table 1 of this Statement of Work (SoW). This testing will be in accordance with International Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications, 2019 ed., particularly chapter 7 (See attachment A; NETA/ MTS 2019 excerpt as a partial reference for Switchgear, Switchboard and Panelboard testing requirements). Adherence to all applicable codes, such as the latest version of the NEC, is expected. Because of the function of the Hospital, Clinics and many of the buildings operations, much of the work will need to be done after hours, at night and/ or on weekends. Also, coordination of the power outages associated with this testing will require 4-week notice to the VA COR responsible for managing this project. Basis for this work is given in VHA Directive 1028, Electrical Power Distribution System, dated Feb. 24, 2020.
Introduction:
This Statement of Work (SOW) describes the scope of completing the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the Marion VA Medical Center. These work items are referenced as Maintenance and Testing in this document, hereafter.
This SOW describes the requirements for the Qualified Electrical Contract Professionals known as Contractors in this document, here after. Contractors who are contracted by the VA to perform maintenance and testing of the Electrical Power Distribution System, and all of its components shall meet all requirements stated in Section 3 of this SOW.
This SOW describes the requirements for delivering maintenance and testing reports.
Throughout this SOW the COR shall mean the Contracting Officer s Representative. The COR and VA Project Engineer are used interchangeable and are the same person.
This SOW shall satisfy the requirements of the current version of VHA Directive 1028, Electrical Power Distribution Systems; specifically meeting the requirements of subparagraph 4b(11)(e), 4b(12), and all subsections, and 4b(13) and all subsections. Testing, maintenance, and exercising of the EES, including all related components, must be executed to meet the requirements of NFPA 99 and NFPA 110, whichever is more stringent.
Schedule of Costs: The Contractor shall submit a schedule of costs for the approval of the Contracting Officer within 14 calendar days of contract award. This schedule shall identify, at a minimum, major equipment categories by building and/or floor and report requirements. This schedule of costs will be used to process monthly progress payments. Reference FAR 52.212-5 (b)(48), and FAR 52.232-29, Terms for Financing of Purchase of Commercial Goods.
Content of Contractor Proposal. The following shall be provided by the contractor in their proposal:
Name and contact information (Address, Phone Number and E-Mail Address) of Contract Manager.
Name and contact information (Local Address, Phone Number and E-Mail Address) of On-Site Supervising Field Service Engineer.
Name and Certifications of the Site Safety and Health Officer and Competent Person.
Qualifications, Certifications and Past Experience of On-Site Supervising Field Service Engineer. (Evaluation Criteria)
Certifications of On-Site Technicians and their current level of skill, i.e., Master Electrician, Journeyman, Apprentice, etc. (Evaluation Criteria)
Quality Control Plan to Include Safety Procedures (Evaluation Criteria)
Proposed Schedule (Evaluation Criteria)
Three examples of work completed in the past 5 years showing Contractor s experience in completing similar work as requested in this SOW. (Evaluation Criteria)
Proposal Cost (Evaluation Criteria). It is the responsibility of the contractor to conduct a site visit to ensure all labor, equipment, materials, and overhead is included for all electrical components required to be tested and maintained. Contractors not conducting a site visit to validate and verify the level of work shall not be permitted an increase in cost due to unforeseen site conditions or unconfirmed level of effort to complete this contract.
Sample Test Sheets for specific pieces of equipment and cable to be used for documenting completed tests for each type of component to be tested.
Qualifications of Contractors:
Contractors shall be experienced Electrical Contractors that regularly engages in the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems and electrical equipment devices. Contractors shall have permanent staff that shall be properly trained, certified and licensed to perform the proposed work.
Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. NETA certification level shall be at the appropriate level for accomplishing the varies maintenance, inspection and testing requirements identified in this SOW.
Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.
On site field work shall be supervised directly by a Supervising Field Service Engineer. The Supervising Field Engineer must be accredited as a Certified Electrical Testing Technologist by the National Institute for Certification of Engineering Technologists (NICET) or NETA and have a minimum of 5 years experience on similar testing projects of the scope identified in this SOW. Contractor to submit name of Supervising Field Engineer along with 3 examples of work completed within the last 5 years. Supervising Field Service Engineer that has a BS or higher degree in electrical engineering need not be accredited, or certified, provided that they can demonstrate the required specialized knowledge and at least 5 years of experience in testing, inspection and maintenance of electrical power distribution systems and components.
On site field technicians assigned to the project must be certified by NICET, NETA, or have equivalent qualification certification.
Contractors shall have safety training either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to award of the service contract.
All on-site field technicians and supervisors shall submit certification documentation to the Contracting Officer with their proposal, indicating compliance with all qualifications described here-in. Additional staff hired after award of contract shall submit certification documentation 14 calendar days prior to being permitted on site.
Contractors shall have ready access to the latest versions of the following references while conducting the testing and maintenance of the electrical distribution system:
NFPA 70, National Electrical Code.
NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.
NFPA 70E, Standard for Electrical Safety for the Workplace.
NFPA 110, Standard for Emergency and Standby Power System.
OSHA Standard 29 CFR 1910, Subparts I & S.
InterNational Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications.
Operating/Maintenance manuals and specifications of the electrical equipment to be maintained and tested. These documents are maintained by the VHA Health Care System, or by the equipment manufacturers.
VHA Directive 1028, Electrical Power Distribution System.
Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.
The Contractor shall supply their own portable generators, lights, dewatering equipment, etc., as needed to accomplish work during power shutdowns. The VA will not furnish materials, labor, or equipment for the contractor s use.
The contractor shall provide sample test sheets used to document testing of each component type with their proposal. The term type is defined as equipment identified in ANSI/NETA MTS-2019, Standards for Maintenance Testing Specifications, Chapter 7. INSPECTIONS AND TEST PROCEDURES.
Summary of Work (Field Work):
The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the VA Engineering Service; any requirements for adjusting the schedule (e.g., to minimize disruption to the VAMC) shall be incorporated by the Contractor prior to award of the contract.
Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate actions. Contractor shall provide a rough cost estimate for correcting the deficiencies deemed critical or catastrophic.
Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. Below is a list of electrical equipment types that shall be maintained, tested and repaired as necessary and approved by the Contracting Officer:
Switchgear and Switchboard Assemblies
Transformers, Dry Type, Air-Cooled, Low-voltage, Small.
Transformers, Dry Type, Air-Cooled, Low-voltage, Large.
Transformers, Liquid-Filled. Aluminum and Copper Windings, Silicone
Metal Enclosed Busways/Busduct.
Switches, Air, Low-Voltage.
Switches, Air, Medium-Voltage, Metal-Enclosed.
Switches, Oil, Medium-Voltage.
Switches, Vacuum, Medium-Voltage.
Switches, SF6, Medium-Voltage.
Circuit Breakers, Air, Insulated-Case/ Molded-Case.
Circuit Breakers, Air, Low-Voltage Power.
Circuit Breakers, Air, Medium-Voltage.
Circuit Breakers, Oil, Medium and High-Voltage.
Circuit Breakers, Vacuum, Medium-Voltage.
Circuit Breakers, SF6
Protective Relays, Mechanical, and Solid State.
Protective Relays, Microprocessor Based.
Grounding Systems / Neutral Grounding Resistors.
Ground-fault Protection Systems.
Motor Control, Motor Starters, Low-Voltage.
Motor Control, Motor Starter, Medium-Voltage.
Emergency Systems, Engine Generators.
Emergency Systems, Automatic and Manual Transfer Switches.
Government Furnished Documents.
Inventory of Electrical Power Distribution System components to be maintained, inspected, and tested under this Scope of Work.
One-line and other informational drawings of the Electrical Power Distribution System. These drawings are not certified as-built drawings and the Contractor is required to validate the drawing and provide red-line updates where changes are found during testing and maintenance.
Available Electrical Power System study information relevant to the scope of this effort, such as coordination study data, short-circuit analysis, arc-flash hazard analysis and available protective device setting information.
Prior Triennial Electrical Survey
4-Hour Power Outage Test
The Contractor shall be present for and will participate in the VAMC 4-hour test of the Essential Electrical System (EES). This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g. Para. 8.4.9.) and The Joint Commission. This test will include opening of all utility service connections serving the VAMC for a minimum of 4-hours. During the test period, the Contractor shall verify operation of all EES components including the transfer to emergency power and return to normal service. The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor s involvement is between 8 12 hours. The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. Contractor shall make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Statement of Work. The time of the test shall be coordinated with and at the approval of the Chief of FMS/Engineering.
Infra-Red Scanning/Thermographic Survey:
Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications.
An infra-red photograph along with a written report of each piece of equipment shall be provided upon completion of this task. For equipment showing no problems, a digital photo is sufficient; no written report required.
Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during and after scanning the system.
System Function Tests. Provide satisfactory function test for all equipment listed in this Scope of Work in the presence of a VA Representative, the COR and Maintenance and Operation Personnel.
Quality Control of Contractor and Sub-Contractor Employees. The Contractor shall provide a quality control plan for the work completed under this contract. At a minimum, the Contractor shall:
Photograph each component tested inspected and maintained prior to any work completed; upon completion of work on that specific component, a second photograph will be taken verifying the original position of any switch is the final position; the final photograph shall include a sticker indicating the date that the component was tested and/or maintained. The photographs shall include date and time stamps.
Randomly test (5%) of components that were removed for testing to ensure correct phasing upon re-insertion.
Randomly test (10%) of the components that were removed for testing to ensure proper reconnection of conductors/cables.
Provide digital files showing the results of any quality control testing/documentation.
No work shall be permitted on energized circuits without the expressed written permission of the Marion VA Medical Center Director.
Contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.
Level of Expected Work is listed is listed in Table 1 below. The below numbers are estimates only, the Contractor is to verify the quantities prior to submitting their proposal.
Table 1: Estimated Quantities of Electrical Distribution System Components
Type of Equipment Quantity
<600V Distribution/Service Panelboards/Switchgear/MCC and MV Unit Substations (6) 350
Circuit Breakers >200 Amps 290
Generators 480V <2.5MW 6
Automatic Transfer Switches 480V and <2000A 25
Transformers Dry and Liquid 480V <500MVA and 12.470kV <2MVA (<10 MV XFMR) 100
Uninterruptable Power Supplies 6
Fused Switches 200
Medium Voltage Cables, Multiple Lengths/Splices, 15kV Class 3 Circuits
Medium Voltage Distribution Switchgear, Unit Substations, Circuit Switches 13
Table 1, Estimated Quantities of Electrical Distribution System Components
The above listed equipment is only an estimate; the contractor is required to conduct a site survey to confirm all quantities. Note, not all types of electrical equipment are included in Table 1, the contractor is responsible for identifying all equipment requiring testing before submitting a quotation. Current year NETA-MTS are general guidelines enforced by VHA Directive 1028; the contractor may include equal or better testing methods that is subject to Project Engineer s technical approval. The equipment is in the following buildings: 1, 2, 8,13,14, 15, 16, 42, 43, 47, 49, 52, 81, 82, 83,84 Engineering and Safety Pole Barns and Modular Buildings 1, 3, 4, and Exterior Distribution Gear and Cables.
Breakers 225A and larger shall be tested with primary current injection to test all applicable trip settings. Breakers less than 225A shall be operated; current injection is not required. Indicate/document and provide COR documentation on to ensure tripping characteristics fall within manufacturer limits. When primary current injection is used, the breaker shall be operated in normal service to validate correct operation. Should a breaker fail testing and not be functional; the contractor shall immediately notify the COR and provide corrective action.
EES systems that are critical to facility operations that require maintenance shall be inspected, cleaned, tested, and documented to the highest extent possible. Thorough coordination between the contractor and VA Medical Facility operations and COR is required to maintain the equipment effectively and adequately when an outage is required.
Grounding Systems and Ground Fault Systems shall be documented and tested per the NETA MTS guidelines and additionally indicate on submitted documentation adherence to the latest version of the NEC for Grounding and Bonding at Services, Transformers, and other applicable areas identified in the site investigation. Fall of potential or approved equal validation is required.
Inspect contact points in various equipment and remove surface deposits. Clean and lubricate per manufacturer recommendations. Clean Equipment Cubicles. Perform insulation resistance testing where applicable. Maintain operating mechanisms including mechanical linkage, tripping, charging units, and all other equipment contained within the system.
Operate all equipment as intended for a functional test.
Automatic Transfer Switches shall be tested and operated as required by NETA MTS guidelines and NFPA Hospital EES requirements, but not to adversely impact facility operations. Operations and Timing tests shall be documented. Clean and lubricate all switches. The operation of ATS shall be tested by opening the upstream normal power switch/breaker to simulate a power outage. The contractor shall coordinate the outage schedule with all critical Patient, Critical Equipment, and Life-Safety ATSs.
Medium voltage terminations shall be included in the thermographic study and assessment, including splices of any type. This is subject to new work.
Medium voltage cable testing shall:
Be nondestructive. The contractor shall submit the testing method to the Project Engineer for approval, meeting IEEE 400 Guide for Field Testing and Evaluation of the Insulation of Shielded Power Cable, and the subset for the test used. VLF Tan Delta Tests of Service Aged Cable is acceptable. Instrument resolution shall be able to obtain meaningful results on new and shorter length cable. Instrument shall have annual calibration certificates submitted to COR prior to testing. Do not Hi-Pot.
Be witnessed by the Project Engineer. Cable testing includes removing the termination from the connected device, cleaning the point of connection, testing, and re-terminating. Insulators at the point of connection shall be cleaned with acceptable agents and inspected and documented for insulation break down or any other adverse effects.
Inventory the electrical system in an excel, or equal, electronic table classified by equipment type and given rating such as voltage, current, kVA, AIC/Withstand, fuse size, and any other specific information listed on nameplate. Note Items such as TVSS, or recommended locations for surge suppressive equipment to be installed on existing gear at future locations.
Medium Voltage Dry Type Transformers shall be tested per NETA-MTS. Do not perform optional tests.
Medium Voltage Liquid Type Transformers shall be tested per NETA-MTS. Include oil sampling and testing; provide results and correct all conditions where applicable or where unsatisfactory results are obtained.
Low Voltage Transformers shall be tested per NETA-MTS and identify transformers that do not meet DOE energy efficient type, identify improperly mounted transformers for cooling impact, and provide a budgetary replacement assessment.
Metal Enclosed Bus Ways shall be inspected and tested per NETA-MTS.
Capacitors/TVSS/PF Correction equipment shall be maintained per NETA-MTS.
Inspect equipment for corona and tracking damages. Correct critical issues found during investigation.
Contractor shall de-energize/re-energize under V.A. supervision all Electrical Power Distribution Systems Equipment. The contractor shall assist and is required to dawn/doff appropriate PPE.
Summary of Work (Reports):
A. A complete digital test and maintenance report of the work performed shall be provided to the VA within 7 days of completion of the testing and maintenance at each campus. Information shown in the reports shall be as following:
Equipment Report Sheets shall be specific to the piece of equipment and indicate Inspection and Test Procedures used and the results of the Visual, Mechanical, and Electrical Inspections and Test in accordance with NETA-MTS 2019. Optional tests performed shall be documented. Test Values shall be presented on the sheet. The sheet shall include a rating of good, fair, or poor based on NETA-MTS 2019 criteria and tables.
Company s name, addresses, telephone, and FAX numbers.
Name and signature of contractors who perform the maintenance and testing.
VA Work Contract Number, name and number of VA Contracting Officer.
Date and Time of work. Provide, for the Contractor personnel each subcontractor s personnel, certified payrolls showing specific time worked, normal hours worked, overtime hours worked, job classification and wages and benefits.
For each individual conducting testing and maintenance of equipment, provide copies of contractors valid licenses, professional and training certificates.
Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.
Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. Location shall include a) Station Name b) Building, c) Room Number or Corridor Designation and d) Equipment Name if Electrical Component has more than one item tested.
Descriptions of work items.
Test data and results. Provided in a format approved by The Joint Commission. Each electrical component tested shall have a digital photograph taken prior to removal for testing and a digital photo upon completion of testing. The photo taken after testing shall clearly show a label indicating successful completion of testing and maintenance.
Reference materials such as equipment manufacturer s specifications, coordination study, etc. used in the testing and maintenance.
Remarks on conditions of electrical equipment. List all deficiencies, if any.
Recommended corrective actions along with projected costs, if any.
A complete digital infra-red report of each piece of equipment shall be provided to the VA within 14 days of completion of the infra-red testing at each campus. Information shown in the reports shall be as following:
Company s name, addresses, telephone, & FAX numbers.
Name and signature of contractors who perform the maintenance and testing.
VA Work Contract Number, name and number of VA Contracting Officer.
Date and Time of work. Provide, for the Contractor personnel each subcontractor s personnel, certified payrolls showing specific time worked, normal hours worked, overtime hours worked, job classification and wages and benefits.
For each individual conducting testing and maintenance of equipment, provide copies of contractors valid licenses, professional and training certificates.
Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.
Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.
Descriptions of work items.
Test data and results. Provided in a format approved by The Joint Commission. Each electrical component tested shall include a digital infra-red photograph. Electrical components showing deficiencies shall have a second digital infra-red photograph taken showing corrected deficiency.
Upon acceptance of the digital reports, submit four (4) hard copies of the complete reports to VA Contracting Officer within Fourteen (14) calendar days of digital report acceptance.
Hard copies of worksheets or raw data collected during the testing and maintenance shall be provided after each workday and prior to the start of the next work day. Information shall at a minimum include the following:
Required Testing Form
Company s name, addresses, telephone, & FAX numbers.
Name and signature of contractors who perform the maintenance and testing.
VA Work Contract Number, name and number of VA Contracting Officer.
Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. Location shall include a) Station Name b) Building, c) Room Number or Corridor Designation and d) Equipment Name if Electrical Component has more than one item tested.
Any deficiencies identified.
Scheduling and Power Outages
This contract is for the testing and maintenance of a critical electrical distribution system and will require 150 calendars days for completion.
The Contractor shall, within 30 calendar days after award, prepare and submit to the VA COR for acceptance a basic schedule showing the order in which the Contractor proposes to perform work, and proposed dates on which the Contractor contemplates, starting and completing work. The following are the basic elements of the schedule (the Contractor is not precluded from starting verification and validation and the Infra-Red Surveys prior to the schedule submission):
Kick-off Meeting
Verification and Validation of Electrical Components to be tested, inspected and maintained
Infra-Red Survey
Testing, Inspection and Maintenance of Electrical Components
Draft Report Submissions
Final Report Submissions
Upon Verification and Validation of the electrical components, the Contractor shall provide a proposed Detailed Outage schedule. Allow for 14 calendar days for scheduling of each outage after approval of detailed outage schedule. Due to the critical nature of the electrical distribution system, the VA may restrict the size and length of each outage.
The Detailed Outage Schedule shall include the following:
Location for Locking Out Electrical Components for Each Outage
Electrical Components to be Tested, Inspected and Maintained for Each Outage
Length of Time of the Each Outage
Proposed Date of Each Outage
Number of Contractor Employees on-site for Each Outage
Limitations on Each Outage:
Outages shall be completed during other than normal working hours (7:00AM to 5:30PM) unless specifically approved by the COR.
Outages may be limited to night and weekend hours.
Outages shall not last longer than 4 hours in a 24-hour period without the specific approval of the COR.
7. Miscellaneous Requirements
The COR shall be contacted as to providing a working space for testing electrical components and an area for storage of materials. Medical Center material storage space is extremely limited. Therefore, material storage space shall be the responsibility of the Contractor and should be mobile in nature (CONEX, trailer, etc.)
Contractor parking will be coordinated with the COR.
VA shall provide space for testing equipment and electrical power to run the Contractor testing equipment. The location for the equipment shall be designated by the COR and the location will not be moved without approval of the COR. Submit the power requirements for Contractor testing equipment in the Contractor Proposal. Connection to the power source for Contractor equipment is the responsibility of the Contractor to include protective devices, cables, etc. The VA electrical staff will de-energize any lines for Contractor to connect to.
The contractor shall supply all labor, materials, supplies, equipment, vehicles, portable generators, lights, etc. necessary to accomplish work during power shutdowns. The VA will not furnish materials or equipment for the Contractor s use. Contractor shall be responsible for the labor, materials, equipment, tools, etc., to remove covers, lids, bars, plates, or other removable impediments to electrical components for access to the equipment to be testing, inspected and/or maintained. The VA will not provide labor for any work except for de-energizing and energizing electrical components and providing access to secure areas.
Review of electrical distribution system prior to bidding is the responsibility of the Contractor. Documents/information provided in this solicitation is not sufficient to complete an accurate cost estimate/proposal. Failure to conduct a site visit will not be a reason for a Request for Equitable Adjustment after award of the contract.
VA Owned Transformers and Oil Filled Switches
The contractor shall provide onsite; labor, material, tools, test equipment and supervision necessary to accomplish Testing on VA-Owned Transformers and Oil filled switches.
All services for this contract must meet manufacturer's performance and technical specifications, Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), Joint Commission on Accreditation of Healthcare Organizations (JCAHO), and VA Regulations. parking will be coordinated with the COR.
Testing shall include but is not limited to the following features:
Visual Inspection & Field Service History to include all fluid levels, temperature readings, pressure/vacuum, paint condition, leaks and history of maintenance services.
Liquid Screen Test Data to include neutralization number, IFT, dielectric breakdown strength, color, specific gravity, and visual examination data. These tests are to evaluate the progress of oxidation, indicate needs for maintenance and identify contamination.
Inhibitor Content The most cost-effective point at which to perform oil maintenance is when the oxidation inhibitor has become depleted, but other oil quality results are still acceptable.
Liquid Power Factor Contamination from outside materials, moisture, and oil oxidation all raise the liquid power factor. The type of problem will be determined and evaluated using the liquid power factor analysis run at both 25 degrees Celsius and 100 degrees Celsius.
Karl Fischer Moisture Determination Moisture corrodes metal components, weakens the solid insulation, and promotes oxidation and increases the rate of aging for the equipment. At high levels, it lowers the insulating capabilities of the oil and solid insulation and can lead to flashover. Moisture analysis is required to monitor the progress of this damaging contaminant.
Furan Analysis This is a method for determining the condition of the solid insulation by drawing and analyzing a sample of the insulating liquid. The profile of furans indicates whether an active fault condition is breaking down the paper and gives a reliable estimate concerning the extent to which the solid insulation has aged.
Dissolved Gas Analysis Concentrations of nine gases dissolved in the insulating liquid are determined. The profile of gases is interpreted. An abnormal gas profile indicates an incipient transformer fault oil or paper overheating, hot spot overheating, or an electrical discharge.
PCB Content the PCB Content will be determined using packed column gas chromatography Documentation.
General Contract Requirements
General Information.
Visits to the site by Bidders may be made only by appointment with the VA Project Engineer upon the posting of the solicitation.
The Medical Center s normal working hours are from 7:00AM to 6:30PM. Monday through Friday. The contractor services shall be performed at various times including evenings, nights and weekends as necessary to facilitate power shutdowns.
Federal Holidays are as follows and include any other days specifically declared by the President of the United States to be a national holiday:
New Year s Day Martin Luther King s Birthday
President s Day Memorial Day
Independence Day Labor Day
Columbus Day Veterans Day
Thanksgiving Christmas
June Teeneth
Service Contract Act of 1965: All service employees who will be employed in the performance of the contract awarded as a result of this solicitation shall be paid no less than the wages shown on the Wage Determination which is incorporated and made a part of this solicitation and resulting contract.
Security Requirements
Definitions
Access means routine, unescorted physical entry into, and to the extent authorized, mobility within a government facility. Also, it means the ability to obtain, view, read, modify, delete, and/or otherwise make use of information technology.
Contractor employee means an employee of the prime contractor or of any subcontractor, affiliate, partner, joint venture, or team members with which the contractor is associated. It also includes consultants engaged by any of those entities.
Facility and Government facility mean buildings, including areas within buildings, owned, leased, shared, occupied, or otherwise controlled by the federal government.
Information technology means any equipment or interconnected system or subsystem of equipment, including telecommunications equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information. This includes both major systems/applications and general support systems as defined by OMB Circular A-130, owned by VA or owned and operated on VA s behalf by another party.
Sensitive Information means documents showing the location, capability, and/or capacities of the electrical distribution system s electrical components.
The VA reserves the right to close down or shut down the project site and order Prime contractor s employees off the premises in the event of a national emergency. The Prime contractor may return to the site only with the written approval of the Contracting Officer.
All employees of the Contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.
Access to VA Facilities or Systems
General. The performance of this contract requires contractor employees to have routine, unescorted access to VA facilities. All such employees who do not already possess a current Security Badge or PIV Card acceptable to VA shall be required to provide personal information, undergo an FBI National Criminal History Fingerprint Check, and obtain a Security Badge prior to being permitted access to any such facility in performance of this contract. No contractor employee will be permitted routine, unescorted access to a VA facility without a proper Security Badge.
Citizenship-related Requirements. If required by the contract, each affected contractor employee as described in paragraph i. shall be a United States (U.S.) citizen or an alien lawfully admitted into the United States for permanent residence as evidenced by an Alien Registration Receipt Card Form I 151.
Background Check. After completion of the fingerprint check, the Contracting Officer will notify the contractor in writing if any Contractor employee is determined to be unsuitable to be given access to a government facility or VA system. If so notified, the contractor shall not allow such employees to perform work on this contract.
Security Badge Issuance. The VA will issue a Security Badge to each Contractor employee who is to be given routine, unescorted access to VA facilities or access to VA systems and does not already possess a Security Badge or PIV Card. VA will not issue a Security Badge until the contractor employee has successfully cleared the FBI National Criminal History Fingerprint Check. The Security Badge shall identify individuals as Contractor employees. Contractor employees shall display their Security Badge on their persons at all times while working in a VA facility and shall present their cards for inspection upon request by VA officials or VA security personnel. The normal process for obtaining a Security Badge takes at least 1 week to include 3 days to complete the fingerprint background check and 2 days to create the Security Badge; Contractor should plan for this time in their proposal. Additionally, Personal Identification is required to obtain a Security Badge; two pieces of identification are required, both must be issued by a Government entity, and one shall have a photograph of the individual applying for a Security Badge.
Security Badge Responsibility. The contractor shall be responsible for all Security Badges issued to the Contractor s employees and/or subcontractor employees and shall immediately notify the COR if any Security Badges are lost or cannot be accounted for. The Contractor shall notify the Contracting Officer immediately whenever any contractor employee no longer has a need for his/her VA-issued Security Badge (e.g., employee terminates employment with the contractor, employee s duties no longer require access to VA facilities).
Security Badge Return. Upon expiration of this contract or when Contractor employee no longer requires a Security Badge, the Contractor will collect the VA-issued Security Badge(s) and return them to the COR. The Contractor shall not return Security Badges to any person other than the COR.
Control of access. The VA shall have and exercise full and complete control over granting, denying, withholding, and terminating access of Contractor employees to VA facilities and systems. The Contracting Officer will notify the contractor immediately when VA has determined that an employee is unsuitable or unfit to be permitted access to a VA facility or system. The contractor shall immediately notify such an employee that he/she no longer has access to any VA facility or system, shall retrieve the employee s Security Badge from the employee, and shall provide a suitable replacement employee in accordance with the requirements of this clause. The Government may not be able to give the Contractor the reason for requiring the removal of the unsuitable contractor employee. The Government shall not be responsible for any costs incurred by the contractor as a result of removing such employee from the subject contract.
Termination. Failure on the part of the Contractor to comply with the terms of this clause may result in termination of this contract for default.
No photography of VA premises is allowed without written permission of the Contracting Officer. Infra-Red photograph of electrical distribution system components are excluded from the official policy as they are required inspection tasks; infra-red and quality assurance photography is hereby approved.
Document Control.
Before starting any work, the Contractor shall submit an electronic security memorandum describing the approach to maintaining confidentiality of sensitive information.
The Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.
All paper waste or electronic media such as CD s and diskettes shall be shredded and destroyed in a manner acceptable to the VA
Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of sensitive information .
Operations
The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.
Workmen are subject to rules of Medical Center applicable to their conduct.
Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.
Contractor shall furnish the COR with a proposed schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site.
The Contractor is responsible for cleaning up each work site prior to departing. Cleaning shall include the removal of all equipment, tools, materials and debris and leaving the areas in a clean, neat condition.
Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements
The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work.
Any unreasonable damages caused by the Contractor, Contractor employees and subcontractors shall be remedied prior to final invoice submission. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.
Temporary Use of Mechanical and Electrical Equipment
Use of electrical equipment to provide light and power will be permitted subject to compliance with the following provisions:
Permission to use each unit or system must be given by Project Engineer. If the equipment is not installed and maintained in accordance with the following provisions, the Project Engineer will withdraw permission for use of the equipment.
Voltage supplied to each item of equipment shall be verified to be correct. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.
Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.
Temporary Use of Existing Elevators
Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions:
Contractor covers and provides maximum protection of following elevator components: a) Entrance jambs, heads soffits and threshold plates; b) Entrance columns, canopy, return panels and inside surfaces of car enclosure walls; and c) Finish flooring.
Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by COR.
Temporary Toilets. Contractor may have for use of Contractor's workmen; such toilet accommodations as may be assigned to Contractor by the Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workmen. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.
Availability and Use of Utility Services
The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.
The Contractor, at Contractor's expense and in a workmanlike manner satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines.
Obtain electricity by connecting to the Medical Center electrical distribution system. The Government will de-energize and energize circuits to allow connectivity.
While the Contractor s testing equipment is connected to the Medical Center s electrical distribution system, no outside testing of non-VA equipment is permitted.
Safety and Infection Control Requirements
Site Safety and Health Officer and Competent Person
The Prime Contractor shall designate a minimum of one SSHO at each project site that will be identified as the SSHO to administer the Contractor's safety program.
Further, all specialized Competent Persons for the work crews will be supplied by the respective contractor as required by 29 CFR 1926 (i.e. Asbestos, Electrical, Cranes, & Derricks, Demolition, Fall Protection, Fire Safety/Life Safety, Ladder, Rigging, Scaffolds, and Trenches/Excavations).
Other than being the On-Site Supervising Field Service Engineer, the Competent Person can have collateral duties as the subcontractor s work crew lead person as well as fill more than one specialized CP role (i.e. Asbestos, Electrical, Cranes, & Derricks, Demolition, Fall Protection, Fire Safety/Life Safety, Ladder, Rigging, Scaffolds, and Trenches/Excavations).
The Competent Person will maintain presence during all Contractor activities.
The repeated presence of uncontrolled hazards during a contractor s work operations will result in the designated Competent Person as being deemed incompetent and result in the required removal of the employee in accordance with FAR Clause 52.236-5: Material and Workmanship, Paragraph (c).
The Competent Person shall notify the COR as soon as practical, but no more than four hours after any accident meeting the definition of OSHA Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $5,000, or any weight handling equipment accident. Within notification include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.).
The contractor shall seek the COR and VAMC Safety Office s documented approval and entry form and adhere to site specific safety guidelines for Confined Space.
Personal Protective Equipment
PPE is governed in all areas by the nature of the work the employee is performing. Specific PPE required for performing work on electrical equipment is identified in NFPA 70E, Standard for Electrical Safety in the Workplace.
Safety Glasses. Wear of appropriate safety glasses meeting the ANSI Z.87.1 standard shall be determined by the Contractor Competent Person.
Hard Hats. Wear of appropriate hard hats shall be determined by the Contractor Competent Person.
Safety Shoes. Wear of appropriate safety shoes shall be determined by the Contractor Competent Person.
Hearing protection - Use personal hearing protection at all times in designated noise hazardous areas or when performing noise hazardous tasks.
Electrical Safety
All electrical work shall comply with NFPA 70 (NEC), NFPA 70B, NFPA 70E, 29 CFR Part 1910 Subpart J General Environmental Controls, 29 CFR Part 1910 Subpart S Electrical, and 29 CFR 1926 Subpart K in addition to other references required by contract.
All qualified persons performing electrical work under this contract shall be licensed journeyman or master electricians. All apprentice electricians performing under this contract shall be deemed unqualified persons unless they are working under the immediate supervision of a licensed electrician or master electrician.
All electrical work will be accomplished de-energized and in the Electrically Safe Work Condition (refer to NFPA 70E for Work Involving Electrical Hazards, including Exemptions to Work Permit). Any Contractor, subcontractor or temporary worker who fails to fully comply with this requirement is subject to immediate termination in accordance with FAR clause 52.236-5(c).
Ground-fault circuit interrupters. All 120-volt, single-phase 15- and 20-ampere receptacle outlets on construction sites shall have approved ground-fault circuit interrupters for personnel protection. Assured Equipment Grounding Conductor Program only is not allowed.
All installation, maintenance, and servicing of equipment or machinery shall comply with 29 CFR 1910.147 except for specifically referenced operations in 29 CFR 1926 such as concrete & masonry equipment [1926.702(j)], heavy machinery & equipment [1926.600(a)(3)(i)], and process safety management of highly hazardous chemicals (1926.64). Control of hazardous electrical energy during the installation, maintenance, or servicing of electrical equipment shall comply with Section 1.15 to include NFPA 70E.
Fire Safety
Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.
Temporary Heating and Electrical: Install, use and maintain installations in accordance with 29 CFR 1926, NFPA 241 and NFPA 70
Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads
Egress Routes for Construction Workers: Maintain free and unobstructed egress. Inspect daily.
Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10.
Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.
Existing Fire Protection: Do not impair automatic sprinklers, smoke and heat detection, and fire alarm systems.
Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B.
Smoking: Smoking is prohibited in and adjacent to construction areas inside existing buildings and additions under construction. In separate and detached buildings under construction, smoking is prohibited except in designated smoking rest areas.
Dispose of waste and debris in accordance with NFPA 241, remove daily.
Tuberculosis Screening. Contractor shall provide written certification that all Contractor employees assigned to the work site have had a pre-placement tuberculin screening within 90 days prior to assignment to the worksite and have been found to have negative TB screening reactions.
Infection Control
Infection Control is critical in all medical center facilities. Interior construction activities causing disturbance of existing dust, or creating new dust, must be conducted within ventilation-controlled areas that minimize the flow of airborne particles into patient areas.
An Infection Control Risk Assessment was completed for this electrical maintenance, inspection and testing work. The assessment resulted in the following infection control measures:
Each Contract Employee shall view the DVD on infection control titled, Building on a Plan, Infection Prevention for Construction Personnel. The Competent Person shall provide written documentation to the COR that this has occurred; name and date of training is minimal notification requirement.
The Government conducted ICRA shall be located/posted at each site where electrical testing, inspection and maintenance is being conducted.
Execute all work to minimize dust generation. Grinding sanding or other abrasive operation must be done with the HEPA vacuum attachment to avoid dust generation.
Compressed air is not permitted to be used to clean electrical components in patient care areas; a HEPA vacuum is required to clean up any debris generated.
Only two ceiling tiles may be removed at any one time.
Testing, maintenance, and inspection sites will be cleaned daily with a government approved cleaner/disinfectant. Wet mopping area upon completion of work is required; brooms are not permitted on the job site.
Contractor employees are not permitted in patient care areas unless they are free of dust and wear dust protection on their feet (booties).
Any debris generated in patient care areas shall be removed in a sealed container. The sealed container shall be wiped clean using a Government approved cleaner/disinfectant.
Attachment A
The following excerpt is from the NETA/ MTS 2019 ed. and is intended as a reference only to assist in bidding the project. It does not cover all aspects of the contract work required. The contractor is responsible for becoming familiar with this manual and complying with all requirements for the equipment listed on Table 1.
7. INSPECTION AND TEST PROCEDURES
7.1 Switchgear, Switchboard, and Panelboard Assemblies
Page 24
ANSI/NETA MTS-2019
A. Visual and Mechanical Inspection
1. Inspect physical, electrical, and mechanical condition.
2. Inspect anchorage, alignment, grounding, and required area clearances.
3. Prior to cleaning the unit, perform as-found tests, if required.
4. Clean the unit.
5. Verify that fuse and/or circuit breaker sizes and types correspond to drawings and
coordination study as well as to the circuit breaker address for microprocessor communication packages.
6. Verify that current and voltage transformer ratios correspond to drawings.
7. Verify that wiring connections are tight and that wiring is secure to prevent damage during routine operation of moving parts.
8. Inspect bolted electrical connections for high resistance using one or more of the following methods:
1. Use of a low-resistance ohmmeter in accordance with Section 7.1.B.1.
2. Verify tightness of accessible bolted electrical connections by calibrated torque wrench
method in accordance with manufacturer s published data or Table 100.12.
3. Perform a thermographic survey in accordance with Section 9.
9. Confirm correct operation and sequencing of electrical and mechanical interlock systems.
1. Attempt closure on locked-open devices. Attempt to open locked-closed devices.
2. Make key exchange with all devices included in the interlock scheme as applicable.
10. Use appropriate lubrication on moving current-carrying parts and on moving and sliding surfaces.
11. Inspect insulators for evidence of physical damage or contaminated surfaces.
12. Verify correct barrier and shutter installation and operation.
13. Exercise all active components.
14. Inspect mechanical indicating devices for correct operation.
15. Verify that filters are in place and/or vents are clear.
Copyright InterNational Electrical Testing Association
Provided by IHS Markit under license with NETA Sold to:Department of Veterans Affairs, 1019595
No reproduction or networking permitted without license from IHS Not for Resale,11/17/2021 07:44:26 MST
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7. INSPECTION AND TEST PROCEDURES
7.1 Switchgear, Switchboard, and Panelboard Assemblies (continued)
Page 25
ANSI/NETA MTS-2019
16. Perform visual and mechanical inspection of instrument transformers in accordance with Section 7.10.
17. Perform visual and mechanical inspection of surge arresters in accordance with Section 7.19.
18. Inspect control power transformers.
1. Inspect for physical damage, cracked insulation, broken leads, tightness of
connections, defective wiring, and overall general condition.
2. Verify that primary and secondary fuse ratings or circuit breakers match drawings.
3. Verify correct functioning of drawout disconnecting and grounding contacts and
interlocks.
19. Perform as-left tests.
B. Electrical Tests
1. Perform resistance measurements through bolted electrical connections with a low resistance ohmmeter in accordance with Section 7.1.A.7.1.
2. Perform insulation-resistance tests for one minute on each bus section, phase-to-phase and phase-to-ground. Apply voltage in accordance with manufacturer s published data. In the absence of manufacturer s published data, use Table 100.1.
*3. Perform a dielectric withstand voltage test on each bus section, each phase-to-ground with phases not under test grounded, in accordance with manufacturer s published data. Within the absence of manufacturer s published data, use Table 100.2. The test voltage shall be applied for one minute. Refer to Section 7.1.3 before performing test.
*4. Perform insulation-resistance tests on control wiring with respect to ground. The applied potential shall be 500 volts dc for 300-volt rated cable and 1000 volts dc for 600-volt rated cable. Test duration shall be one minute. For units with solid-state components or control devices that cannot tolerate the applied voltage, follow manufacturer s recommendation.
5. Perform electrical tests on instrument transformers in accordance with Section 7.10.
6. Perform ground-resistance tests in accordance with Section 7.13.
7. Test metering devices in accordance with Section 7.11.
Copyright InterNational Electrical Testing Association
Provided by IHS Markit under license with NETA Sold to:Department of Veterans Affairs, 1019595
No reproduction or networking permitted without license from IHS Not for Resale,11/17/2021 07:44:26 MST
--`,```,``,````,,`,,``,`,,,```,-`-`,,`,,`,`,,`---
END OF SCOPE OF WORK.
The Government is not obligated, nor will it pay for or reimburse any costs associated with responding to this Sources Sought Synopsis Request. This notice shall not be construed as a commitment by the VA to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.Â
If interested in this opportunity, please provide Capability Statement via email. The Capability Statement is designed to inform the Department of Veteran Affairs of any prospective construction contractors' project execution capabilities. The submission is limited to 10 pages which shall include the following information:
1) Offeror's name, address, point of contact, phone number, e-mail address, and DUNS number;
2) Offeror's interest in bidding on the solicitation when it is issued;
3) Offeror's capability to perform a contract of this magnitude and complexity and comparable work performed within the past 5 years - brief description of the project, customer name, timeliness of performance, customer satisfaction, and dollar value of the project) - provide at least 1 no more than 3 examples;
4) Offeror's CVE certification if a Veteran owned business;
5) Please provide Socio-economic status for NAICS code 238210, Electrical Contractors and Other Wiring Installation Contractors and provide percentage of self-performed labor your company can perform for this type of project;
6) Offeror's Joint Venture information if applicable - existing and potential;
7) Offeror's Bonding Capability in the form of a letter from Surety providing bonding level per contract and aggregate.
Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror has completed their business Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Small Business Administration located at https://search.certifications.sba.gov/.
Submittal Information:
Responses shall indicate the RFQ # 36C25526R0151, Title of Project: Triennial Electrical l MA, Project #657A5-26-11.
Please be advised that all submissions become Government property and will not be returned.
All interested Offerors should submit information by e-mail to: maria.hoover@va.gov and kevin.mahoney3@va.gov. All information submissions should be received no later than 3:00 pm CDT on Monday, June 29, 2026. No questions will be accepted for this RFI, no site visits are authorized, and there is no additional technical information available.
END OF RFI.
36C25526R0151 Sources Sought Notice for Marion Project: Triennial Electrical l MA, Project #657A5-26-11.
