This market research notice is being conducted by Network Contracting Office (NCO) - VA South Texas (VASTHCS) facilities.
Brand name or Equal
Refrigerators Equipment Manufacturer: Helmer Equipment Model(s) LN NO Part# Model Description / Details QTY 1 5115105-1 iPR105-GX iPR105-GX i.Series® Pharmacy Refrigerator - Undercounter, 5.3 cu ft (150 Liters) (with NSF/ANSI 456 Vaccine Storage Certified Labeling and Certificate of Calibration) 4 2 4080031-1 Handle Option: Flexlock Adapter Factory Installed (for Undercounter Refrigerators with Blue Exterior and Right Hinge Door, GX models, 5 cu ft) 4 3 4120000-1 Monitoring Option: Ballast, Solid, Factory Installed (for Undercounter Refrigerators, GX models, 5 cu ft) 1 4
1. General Application & Certification
- Designed for high-performance storage of medical and scientific/pharmaceutical products, including vaccines.
- Certified to the NSF/ANSI 456 Vaccine Storage Standard.
- Listed by a Nationally Recognized Testing Laboratory (NRTL) to UL and CSA safety standards (e.g., IEC/UL 61010-2-01 and IEC 61010-1).
- ENERGY STAR® certified as a High Performance Refrigerator.
- ADA compliant; unit must fit under a standard 34-inch high, ADA-compliant countertop.
- Rated for indoor, non-residential use only.
- Suitable for non-corrosive, non-flammable, non-explosive environments.
2. Capacity & Physical Dimensions
- Storage volume: 5.3 cu ft (150 L).
- Interior dimensions (w x h x d): 19.5 x 19.9 x 22.8 in (496 x 505 x 580 mm).
- Exterior dimensions (w x h x d): 24 x 31.5 x 26.7 in (610 x 798 x 678 mm).
- Net weight: 182 lb (83 kg).
- Shipping weight: 243 lb (111 kg).
- Clearance requirement: minimum 3 in (76 mm) at rear only; front-ventilated design eliminates need for top or side clearance.
- Interior storage: two (2) ventilated, adjustable drawers, each 16.7 x 4 x 20.6 in (424 x 101 x 523 mm), rated to 100 lb (46 kg) max capacity per drawer.
3. Temperature Performance
- Operable temperature range: +2°C to +10°C, adjustable set point (default +5°C).
- Ambient operating temperature tolerance: +15°C to +32°C (+59°F to +90°F).
- Temperature uniformity: ±1.0°C under normal operating conditions.
- Temperature stability: 0.72°C.
- Recovery to 8°C following a 3-minute door opening: 11 minutes.
- Pull-down time to 4°C: 37 minutes.
- Energy consumption: 1.37 kWh/day.
- Noise emission: 42 dB.
- Heat rejection: 460 BTU/hr.
- Must meet the temperature performance requirements included in the NSF/ANSI 456 Vaccine Storage Standard.
4. Refrigeration System
- Compressor-based, forced-air refrigeration system.
- Hermetic, variable-speed compressor technology for stable temperature control.
- Environmentally compliant refrigerant (EPA SNAP compliant, e.g., R600a/Isobutane or equivalent low-GWP refrigerant).
- Automatic defrost.
- Direct-expansion, forced-air evaporator design.
5. Controller, Monitoring & User Interface
- Color touchscreen door-mounted control interface, 7 in (177 mm), selectable °C/°F display.
- Microprocessor-based controller with touchscreen input and display.
- Lockable door with password-protected settings; optional PIN-based access control.
- Stainless-steel RTD control sensor.
- Communication ports to include, at minimum: USB, remote alarm contacts, and Ethernet (RJ45) connectivity, with API availability for integration.
- Battery backup providing 20 hours of display and alarm function during power loss, via rechargeable 12V lead-acid battery.
6. Alarms & Data Logging
- Power failure alarm.
- Fully adjustable high/low temperature alarms with automatic self-testing capability.
- Adjustable door-ajar alarm.
- Adjustable condenser temperature alarm.
- Min/Max temperature display and reset function.
- Data download capability via USB in standard formats (CSV and PDF).
- Onboard event logging (alarms and door openings), downloadable via USB.
- Onboard temperature logging, downloadable via USB.
- Interactive/graphical temperature history display.
- Optional access logging when integrated access control is installed.
- Includes a temperature monitoring ballast (bottle-based buffer probe) to simulate vaccine vial thermal response.
7. Construction & Durability
- Bacteria-resistant powder-coated interior and exterior finish.
- Solid, field-reversible door.
- Rear access port, 0.75 in (19 mm) diameter, for external monitoring probes.
- Sustainable, EPA/SNAP-approved foam insulation.
- Adjustable leveling feet (required for proper operation); optional casters.
8. Electrical Requirements
- Operable on standard facility electrical service: 115V 60Hz (or 220–240V 50/60Hz for international use).
- Maximum current draw: 1.4A (115V) / 0.85A (230V).
- Facility supply rating: dedicated branch circuit with earth ground, minimum 15A (110–120V) or 10A (220–240V), per local electrical safety codes.
- Supplied with a hospital-grade NEMA 5-15 power cord, 8 to 10 ft (2.4–3.0 m) in length (115V 60Hz configuration).
9. Documentation & Warranty
- Certificate of Calibration provided, generated using an ISO 17025-certified, NIST-traceable thermometer.
- Manufacturer warranty coverage: 7 years compressor, 2 years parts, 1 year labor.
- Validation documentation (IQ/OQ) available upon request.
10. Controller Software / User Interface (i.C3® or Equivalent)
The unit's electronic controller and monitoring software shall meet or exceed the following salient characteristics:
Display & Navigation
- Color, icon-driven touchscreen interface, minimum 7 in (177 mm), door-mounted.
- Home screen displaying, at minimum: current chamber temperature, Min/Max temperature, alarm condition status, date/time, and battery status indicator.
- Configurable/rearrangeable application icons (minimum 5 displayable on Home screen).
- Multi-language display support with user-selectable language.
- Selectable temperature display in °C or °F.
- Selectable date format and 12-hour/24-hour time format.
- Adjustable screen brightness (minimum 3 settings).
- Home screen screensaver displaying rolling 24-hour temperature graph after a period of inactivity, capable of being enabled or disabled.
Temperature Monitoring & Graphing
- Real-time display of primary monitor probe temperature; secondary monitor probe display supported on applicable models.
- Min/Max temperature tracking since last reset, with manual reset capability.
- Historical temperature graph capable of displaying at minimum 62 days of logged data.
- Selectable graph time span (minimum 1-day and 7-day views).
- Graphical indication of high/low alarm limits, with color change (e.g., green/red) when temperature is within/outside alarm limits.
- Graph zoom feature for detailed inspection of a selected time segment.
- One-touch/point-query feature to display date, time, and temperature at any selected point on the graph.
- Visual indication on the graph of door openings, alarm conditions, alarm tests, and (for freezers) defrost cycles.
Alarm Management
- Fully adjustable high/low temperature alarm setpoints and time delays for primary (and secondary, if installed) monitor probes.
- Adjustable alarm setpoints/time delays for: compressor high temperature, power failure, probe failure, and door-open duration.
- Built-in automatic alarm test function (e.g., Peltier-based) for high and low temperature alarms, completing in approximately 5 minutes without affecting chamber temperature.
- Audible alarm with adjustable volume and selectable tone.
- Adjustable, user-selectable mute duration (minimum range of 1–60 minutes).
- Visual and audible power-failure alarm, supported by battery backup.
Data Logging & Records
- Onboard Event Log recording alarm-type events (minimum 100 most recent events), including event type, start/end date-time, and start/end temperature.
- Event acknowledgment capability, allowing entry of event cause, corrective action taken, and user signature/identification.
- Optional Access Control Log recording user identity (or denied/override status), date, time, door-open duration, and access method (minimum 100 most recent events).
- Event log formatting that visually distinguishes new/unviewed, viewed, and downloaded records.
Data Transfer & Connectivity
- USB port supporting data download and firmware upload.
- Ethernet (RJ45) connectivity with an available API for integration with external monitoring/BMS systems.
- Data export in industry-standard CSV format, including separate primary probe, secondary probe (if applicable), event log, and access log files.
- Report export in PDF format, including temperature graphs and alarm event data, with selectable report duration (1-day, 7-day, or all).
- Support for downloading a minimum of 3 months of data in a single export.
- Field-upgradable firmware via USB.
Access Control & Security (if equipped)
- Password-protected settings menu to prevent unauthorized configuration changes.
System Administration
- User-adjustable temperature setpoint via the touchscreen interface.
- Factory-set device control parameters (e.g., compressor rail temperatures, startup delay) viewable, with modification restricted to qualified service personnel.
- Sensor calibration function allowing offset adjustment for monitor, control, and compressor probes.
- Restore-to-factory-defaults function, with retained language and Unit ID settings.
- Configurable Unit ID (minimum 10 characters) for system identification.
Monitoring Option: Ballast, Solid (Factory Installed)
(For Undercounter Refrigerators, GX Models, 5 cu ft)
1. Compatibility
- Designed specifically for Helmer i.Series® GX model undercounter refrigerators.
- Fully compatible with 5 cu ft GX units, including Model iPR105‑GX.
2. Monitoring Enhancement (Solid Ballast)
- Solid ballast module stabilizes and moderates temperature fluctuations inside the refrigerator.
- Provides thermal mass to support accurate sensor readings and temperature monitoring.
- Helps ensure consistent temperature performance, especially during door openings or variable load conditions.
- Enhances reliability of internal monitoring systems, supporting cold‑chain compliance.
3. Factory Installation
- Installed at the Helmer factory, ensuring proper integration with the refrigerator’s monitoring system.
- Maintains OEM quality standards, calibration, and warranty coverage.
4. Cold‑Storage Performance Benefits
- Improves temperature uniformity within the cabinet.
- Supports pharmacy‑grade storage requirements for vaccines, medications, and biological products.
- Allows monitoring equipment to more accurately reflect true storage conditions over time.
5. Intended Use
- Recommended for environments requiring high‑accuracy temperature monitoring, such as:
- Hospital pharmacies
- Medication rooms
- Vaccine storage areas
- Research or clinical laboratories
6. Integration
- Operates seamlessly with Helmer’s i.Series® monitoring and alarm system, enabling precise digital temperature oversight.
Salient Characteristics – Helmer Part Number 4080031‑1
FlexLock Adapter – Factory Installed Handle Option
(For Undercounter Refrigerators with Blue Exterior, Right‑Hinge Door, GX Models, 5 cu ft)
1. Compatibility
- Designed specifically for Helmer i.Series® GX model undercounter refrigerators.
- Compatible with 5 cu ft units including Model iPR105‑GX.
- Engineered for refrigerators with blue exterior finish.
- Intended for units with right‑hinged doors.
2. Functionality & Security
- FlexLock Adapter provides enhanced door security and controlled access.
- Supports integration with Helmer’s locking systems to maintain medication and vaccine safeguarding.
- Reinforced handle solution improves access control in pharmacy and clinical environments.
3. Factory Installation
- Handle option is factory installed, ensuring proper fitment, alignment, and quality assurance.
- Maintains manufacturer specifications and warranty requirements.
4. Durable Construction
- Built with medical‑grade materials appropriate for high‑use clinical settings.
- Supports long‑term reliability for cold‑storage applications such as vaccines, medications, and biologics.
5. Intended Use
- Provides secure, ergonomic access to pharmacy‑grade undercounter refrigeration.
- Suitable for VA clinical environments requiring controlled access to refrigerated pharmaceuticals.
Location: DALLAS VA MEDICAL CENTER 4500 South Lancaster Road Dallas, TX 75216-7167 USA manufactured made only. Vendor needs to be an authorized distributor by the OEM.
Responses shall include: Business Name Business Address Point of Contact Name Phone Number E-mail Address SAM UID Number Currently registered in SAM (Yes or No). If Yes, provide expiration date. NAICS code Business Size: Small or Large Type of Business: Service-Disabled Veteran Owned (SDVOSB), Veteran Owned (VOSB), 8(a), HUBZone, Woman-Owned (WOSB), etc. GSA or VA FSS Contract Number, if applicable Place of Manufacture All businesses eligible to provide these supplies are encouraged to reply as this information may be used to determine potential set-asides for the above-noted requirement. Send responses to both the Contract Specialist. Contract Specialist: Mr. Rafael Rodriguez at Rafael.Rodriguez2@va.gov Responses in the email subject line shall state: 36C25726Q0822, Sources Sought Notice Responses due date: 08/20/2026- 11:00 AM CT DISCLAIMER: This notice is issued solely for informational and planning purposes and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Department of Veterans Affairs to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this notice.
